How to Prepare QA/QC Audit Documentation

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What should be included in audit documentation?

Among other things, audit documentation includes records of the planning and performance of the work, the procedures performed, evidence obtained, and conclusions reached by the auditor. Audit documentation also may be referred to as work papers or working papers . 

Which are the documents to be prepared prior to audit?

When preparing for an audit, you need to counter-check and ensure that all the transaction documents, such as check books, purchases invoices, sales receipts, journal vouchers, bank statements, tax returns, petty cash records and inventory records are in order.

What are the steps in preparing for audit?

Our top tips on how to prepare for an upcoming audit fall into five broad categories: Get acquainted with the auditor; Clean up records; Keep up with internal changes; Keep abreast of external changes; and Prepare thoughtfully for the actual audit. . Open a line of communication before the audit start date.

Achieving ISO 27001 using an audit checklist – 5 simple steps:

Step 1: Set up an internal team. ...

Step 2: Ensure ISMS scope and plan are in sync. ...

Step 3: Review documentation. ...

Step 4: Evidence collection. ...

Step 5: Incorporate internal audit findings.


Audit Schedule:

Prepare your audit schedule. Normally internal audits every 3 months.

Audit Plan:

Review the contract scope and prepare your questions in accordance with ISO system elements.

Audit Notification:

Complete correspondence to all parties concerned notifying them of audit. This is normally completed two weeks prior to the audit.


Audit Schedule:

Conduct audit open meeting with all parties concerned. Explain the system elements that are going to be audited. Introduce other members of the audit team.

Conduct Audit:

Make sure departmental engineers have not left the office for site. Record your answers and be polite.

Audit report:

Audit reports are completed within three working days and the initial findings are discussed in the Audit close out meeting. Internal Audits are normally completed every three months

Resolution of non conformance reports and corrective actions:

Make every effort to identify possible nonconformances. Try and make clear the audit is a business tool that benefits every one.

Audit close out meeting:

Lead audit completes audit close out meeting and highlight the scope and results on the audit.


Distribution of Audit Report:

Distribute your audit report to all the members of the audit opening meeing. Discuss with management ways and means to improve performance.


Protecting your investment through quality management system assurance in accordance with (International Standard Organisation) ISO9001

  • Giving project owners assurance that they are obtaining a quality product
  • Construction project quality assurance provides the customer with confidence
  • Protecting milestone payments, providing customers with evidence that the work carried out meets acceptance criteria

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